Financial software features

Sales ledger invoices and payments

The Sales Ledger Transaction Entry allows Invoices, Credits, Payments, Refunds, Journal Debits / Credits and Discounts to created against an account

Most Sales Ledger Transactions are created automatically via the Sales Order Processing Workflow, as per the Sales Ledger and Sales Order Processing document of the resources library. In a Business to Business environment it is often necessary to create transactions directly on to the Sales Ledger. These can be for ad-hoc Sales Invoices, adjustments to accounts or perhaps the entry of a payment received from a customer. This is all done through the Transaction entry system.

The screen shot below shows a typical Sales Ledger Invoice Transaction:

Sales Ledger Invoice

As Transactions are entered the user will be able to enter the following:

  • Customer
  • Currency
  • Vat Rate
  • Settlement Terms
  • Transaction Date
  • Payment Due Date (Where applicable)
  • Account Period
  • Alternative References
  • Text for Comments
  • Nett, Vat and Gross Value
  • Nominal Ledger Breakdowns
  • Vat Breakdown

The Nominal Ledger breakdown will be defaulted automatically according to preset rules, but the user will be able to override this.

The following screen shot shows a similar entry screen for Sales Ledger payments.

Sales Ledger Invoice

As payments are saved, the Transaction Payment Allocation screen will automatically be launched, this is detailed further in the Account Enquiry and Payment Allocation library document.

Account Enquiry Payment Allocation